Document Management and Scanning Services

Overview

Increasingly, Trusts are requiring easier access to documents and, in particular, patient records at point of care. Other pressures are driving the need to reduce reliance on paper records including storage issues, duplication and fragmentation of records, high cost of administering paper records, security of patent records and audit of records and compliance with information governance and improved patient experience.

The services are to enable the conversion of paper records – primarily patient records – into electronic documents covering scanning, transport, preparation, indexing, encryption, secure holding and disposal, image retrieval and sharing and updating, data security, user training.

This Framework offers a platform to enable Trusts to facilitate the conversion of paper records, and subsequent management and controlled sharing of the digitised records through a mix of service options. The Framework is split into 3 Lots and Trusts can elect to utilise some or all of the Lots as required.